Invoice Guru

About Invoice Guru

Invoice Guru is a mobile-first invoicing application meticulously crafted to cater to the unique needs of tradespeople and small service businesses. Unlike traditional invoicing tools, which are typically designed for desktop usage, Invoice Guru empowers users to create and send invoices swiftly from their mobile devices. This app is particularly beneficial for professionals such as painters, plumbers, electricians, and other tradespeople who often find themselves working on-site and require immediate invoicing capabilities. The core philosophy behind Invoice Guru is to prioritize speed, simplicity, and real-world automation. Users can effortlessly generate invoices in mere seconds, monitor payment statuses, and significantly lessen administrative burdens with features like automatic accountant reports, integrated bank connections for payment matching, and OCR receipt scanning for expense management. Furthermore, Invoice Guru is proactively designed to align with evolving regulations, such as the UK MTD and Poland's KSeF, ensuring that users are always compliant without the need for switching tools. Built by a tradesperson who understands the daily challenges of running a small business, Invoice Guru is not just another accounting tool—it is a solution tailored to enhance productivity and efficiency for individuals in the trades.

Features of Invoice Guru

Instant Invoice Creation

Invoice Guru allows users to create and send professional invoices in under a minute. With the ability to automatically include your logo, VAT, and payment terms, this feature eliminates the need for cumbersome Excel or Word templates, making invoicing mobile-ready and HMRC-compliant.

Automatic Invoice Numbering

The app automatically numbers and dates invoices according to your fiscal year settings, ensuring that your invoicing process is organized and compliant. This feature saves time and reduces the risk of human error, allowing tradespeople to focus on their work rather than administrative tasks.

OCR Receipt Scanner (AI Recognition)

With the OCR receipt scanner, users can simply take a photo of their receipts, and Invoice Guru’s AI technology extracts all necessary details like supplier name, date, amount, and VAT. This feature streamlines expense management and helps in generating clear financial reports without the hassle of manual data entry.

Smart Payment Tracking

Invoice Guru effortlessly matches incoming bank transactions with outstanding invoices. This feature provides real-time insights, allowing users to see which clients have paid, which invoices are overdue, and which require follow-up reminders, thereby enhancing cash flow management.

Use Cases of Invoice Guru

For Electricians

Electricians often need to provide immediate invoices after completing a job. With Invoice Guru, they can quickly create and send invoices right from the job site, ensuring they get paid promptly without delay.

For Plumbers

Plumbers can benefit from the app's mobile capabilities, allowing them to generate invoices on-site after a service call. The automatic numbering and HMRC-compliant templates help them maintain professionalism while ensuring compliance with regulations.

For Builders

Builders managing multiple projects can utilize Invoice Guru to keep track of their invoicing effortlessly. The smart payment tracking feature allows them to monitor which clients have paid and which invoices are pending, simplifying their cash flow management.

For Freelancers

Freelancers, who often juggle multiple clients and projects, can leverage Invoice Guru to streamline their invoicing process. The ability to send invoices via email directly from the app, along with the smart reminders feature, ensures they stay on top of payments.

Frequently Asked Questions

How does Invoice Guru ensure HMRC compliance?

Invoice Guru is designed with HMRC compliance in mind, featuring templates that adhere to the latest regulations. This ensures users can focus on their work without worrying about compliance issues.

Can I use Invoice Guru for international invoicing?

Yes, Invoice Guru supports multiple languages and currencies, making it suitable for users who invoice customers across Europe. It is designed to accommodate various local date formats as well.

Is there a free trial available for Invoice Guru?

Absolutely! Invoice Guru offers a 10-day free trial with no credit card required, allowing potential users to explore its features before committing to a subscription.

How does the OCR receipt scanner work?

The OCR receipt scanner utilizes advanced AI technology to recognize and extract details from photos of receipts. This automation saves users time and reduces the likelihood of manual entry errors, leading to more accurate expense reporting.